Should landlords outsource tenant screening?

outsource tenant screening

Whether landlords should outsource tenant screening depends on various factors, and there are both advantages and disadvantages to consider.

Advantages of Outsourcing Tenant Screening:

  1. Professional Expertise: Tenant screening companies specialize in the process and have the expertise to conduct thorough background checks. They are familiar with legal requirements and can ensure compliance with relevant laws.
  2. Time-Saving: Outsourcing can save landlords significant time. Tenant screening involves multiple tasks, including credit checks, criminal background checks, and rental history verification. Delegating these tasks allows landlords to focus on other aspects of property management.
  3. Consistency: Screening companies use standardized procedures, ensuring consistency in the evaluation process. This reduces the risk of bias and ensures that all applicants are treated fairly.
  4. Reduced Liability: Professional screening services are aware of and adhere to Fair Housing laws and other regulations, reducing the landlord’s liability. Mistakes in the screening process could lead to legal issues, and outsourcing helps mitigate this risk.
  5. Access to Comprehensive Reports: Tenant screening services often provide comprehensive reports that include credit history, criminal background checks, eviction history, and more. This thorough information can help landlords make informed decisions.

Disadvantages of Outsourcing Tenant Screening:

  1. Cost: Outsourcing tenant screening comes with a cost. Landlords need to consider their budget and whether the expense is justified, especially if they have only a few rental units.
  2. Lack of Control: Some landlords prefer to have more control over the screening process. Outsourcing means relying on a third party, and landlords may be uncomfortable with not having direct oversight.
  3. Communication Issues: Depending on the screening service, there may be a lack of direct communication with the tenant. Some landlords prefer to personally interact with applicants to get a better feel for their suitability.
  4. Privacy Concerns: Sharing sensitive information with a third party may raise privacy concerns. Landlords need to ensure that the screening company follows secure and ethical practices to protect applicants’ information.

Whether landlords should outsource tenant screening depends on their specific circumstances, preferences, and priorities. It’s essential to weigh the pros and cons, considering factors such as the number of rental units, budget constraints, and the landlord’s comfort level with relinquishing control over the screening process.


To learn more about our tenant screening process, contact us today by calling (209) 572-2222, or click here to connect with us online.